PURCHASING & REIMBURSEMENT PROCEDURES FOR VES TUTORIALS

Film-Video Projects
Please speak with Heidi Bliss (495-3254 or hbliss@fas.harvard.edu) before making any purchases. Her office is located in Sever Hall on the 4th Floor and she will coordinate film stock purchases and processing.

Photography Projects
Please speak with John Merrill (496-6601 or jmerrill@fas.harvard.edu) before making any purchases.  His office is located in the Carpenter Center on the Lower Level in Room B-05a and he will assist you in purchasing your photography supplies.

Studio Arts Projects
Please speak with Mary Kenny (496-6616 or kenny@fas.harvard.edu) before making any purchases.  Her office is located in the Carpenter Center on the 4th Floor in Room 406 and she will assist you in purchasing your art supplies.

Reimbursement Procedures
If you make any out-of-pocket purchases, please follow the reimbursement process below.  Please note that receipts must be submitted for reimbursement within 45 days of the expense.

1. Complete the Universal Expense Form, which is available in the Carpenter Center main office, or from the Finance Office, or download one from able.harvard.edu/forms/huuef4.pdf
2. Attach all original receipts (copies will not be accepted) indicating the method of payment.
   • If you paid by check, a copy of the front and back of the cancelled check will need to be provided along with a detailed receipt.
   • If you paid by credit card, a receipt itemizing the purchase must accompany the credit card slip.
             
3. Submit the completed form and receipts to Yaneris Briggs in Carpenter Center 110. (ybriggs@fas.harvard.edu 496-0097). Receipts can also be left in her mailbox in the VES main office.
4. A check will be issued in approximately 15 business days from the date submitted and will be mailed to the remittance address indicated on the reimbursement form.